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Add users to an environment

Note

The new and improved Power Platform admin center is now generally available. We're currently updating the documentation to reflect these changes, so check back to ensure that you're getting the latest updates.

Environments can have zero or one Microsoft Dataverse database. The process for adding users to environments that have no Dataverse database differs from the process for environments that have one Dataverse database. For an overview of environments, go to Environments overview.

Add users to an environment that has no Dataverse database

You don't have to add users to environments that have no Dataverse database, because all users in the organization are present in these environments by default. However, for a user to get access to an environment's resources, a security role needs to be assigned to them. For information about assigning a security role to users in an environment, go to Configure user security to resources in an environment.

Add users to an environment that has a Dataverse database

When you create an environment with a Dataverse database or add a Dataverse database to an existing environment, the system automatically adds all users in the organization—unless you select a security group as an access filter. Review the following details on automatic user addition to environments.

  • To successfully add a user to an environment with a Dataverse database, the user must meet certain criteria. This same criteria apply to enabling a user who is already present in an environment.

  • Automatic user addition to an environment takes time, especially if your organization is large and access to the environment isn't restricted to any security group. As a best practice, we recommend that you restrict access to your environment to a specific set of users by associating your environment to a security group.

  • The system also supports just-in-time (JIT) user provisioning. In this scenario, when users access an environment URL, access requirements are checked at the time of sign-in and qualified users are added to the environment.

  • Adding users to an environment only gives users access to the environment itself, not to any resources (apps and data) in the environment. You need to configure access to resources by assigning security roles to users. Users with certain Dynamics 365 app licenses are assigned default security roles that grant them read-only access to the environment's resources.

  • Because it can take a long time to automatically add users to an environment, you can use the following procedure to add specific users to the environment sooner.

Tip

Check out the following video: Adding users to Dataverse.

To add users to an environment that has a Dataverse database

  1. Sign in to the Power Platform admin center.
  2. In the navigation pane, select Manage.
  3. In the Manage pane, select Environments.
  4. On the Environments page, select the environment where you want to add users.
  5. In the command bar, select Settings.
  6. Expand Users + permissions, then select Users.

On the Users page:

  • View the list of users already added to the environment, including those users with enabled and disabled status. Learn more in Enable or disable users.

  • Search the user list to check if the user you want to add is already present, as automatic user addition may add them. If the user isn't found, select Add user in the command bar.

  • In the Add user pane:

    • Enter the user's name or email address and select it.
    • Select Add to add them to the environment. Ensure the requirements for successfully adding a user are met. Learn more in enable a user in an environment.

  • On the Users page, select Refresh to update the list and see the added user.

  • Once a user is added to the environment, assign a security role to the user to define their access to resources.