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Managing project supplies of items, services, and expenses is an integral and critical aspect of the execution of all jobs. You can use inventory on-hand or make job-specific purchases using purchase orders and/or purchase invoices. If the purchase process does not require that the physical transaction be recorded separately, then a purchase may be processed in a purchase invoice only or in a Job G/L journal. The Job G/L Journal is a general journal, which is integrated with the general ledger. It is designed for posting job transactions such as usage and expenses.
For example, a service job on a computer requires a new disk. You create a purchase invoice to buy a new disk and record the job it will be used on.
The following table describes a sequence of tasks, with links to the topics that describe them. These tasks are listed in the order in which they are generally performed.
| To | See |
|---|---|
To purchase supplies that will be used on a job. |
|
Track and monitor the status of jobs-connected purchase orders |
|
Record usage and expenses for G/L accounts, with integration to the general ledger |
|
Record consumption of inventory on-hand. |
|
Record usage on expenses for G/L accounts and job resources without updating the general ledger |
How to: Record Usage of Resources and General Ledger Accounts on Jobs |
Record job-related expenses |
How to: Post Job-Related Expenses from Job General Ledger Journals |
Learn more about the relationship between Usage and Job Line Type |