Create a Calendar Group in Outlook 2010

If your team always seems to be out-of-sync, create a Calendar Group to quickly pull up everyone's schedule in one view.

First, go to Calendar in Outlook 2010, click Calendar Groups, and Create New Calendar Group:

Give it a name and then select all of the people you want to add from the address book. Hint: Don't select more than you can comfortably view at once. Try to cap it at 3 or 4 including yourself.

Experiment with different views to see which works best. The Schedule View is easy to scroll through, especially useful if you have a lot of teammates:

If all you're seeing is Free/Busy information, you and your coworkers may want to add each other to your calendar permissions to share meeting subject and ___location, or even full details. To do this, each person needs to go into File, Options, Calendar and click Free/Busy Options:

Click Add to enter teammates from the address book and then adjust their permission level as appropriate.

Suzanne

Comments

• Anonymous
  August 17, 2011
  These instructions don't nearly replace plan a meeting in 2003.  

• Anonymous
  October 26, 2011
  how do you change contacts in the group once you created it?

• Anonymous
  February 19, 2013
  That would be the Calendar Properties page that they have up.

• Anonymous
  May 28, 2013
  I want to now how to make new group on the outlook

• Anonymous
  October 15, 2013
  How can I do this in Outlook 2011 for Mac? Any one knows this? Will be great help.